Policies and Procedures

Extreme Weather Policy

During times of extreme heat, guidelines within this policy will be adhered to.

Please read carefully and ensure your children are adequately prepared for their session.

Extreme Weather Policy (PDF)

First aid

All Elms Coaches are First Aid trained, this is a mandatory requirement and is sat every three years.

Elms camps all have comprehensive first aid packs. Should treatment be required, this will be administered by the Head Coach.

In the event of an injury, the relevant Accident/Incident Form is completed by the Head Coach and kept on record. Parents/Guardians are informed.

Any head injuries will be reported to Parent/Guardians immediately.

It is the responsibility of Parents/Guardians to inform The Elms of any medical issues/conditions prior to participation in an Elms Camp.

Photographic images and media

From time to time, The Elms’ media team will take photographs for marketing purposes.

We will of course obtain parental permission before using any of the images.

Photographs would always be relevant to the sport and never contain any personal information.

Risk assessments

Although children are taking part in sports activities and accidents do happen, Risk Assessments are carried out prior to holding every camp.

Sports and activities played, as well as areas, numbers and ages are all carefully considered prior to the camp commencing – ensuring the safety of your child.

Risk Assessments In Schools (PDF)


All Elms coaches undertake Safeguarding/Child Protection training, this is a mandatory requirement and is sat every three years with ongoing CPD training throughout that time.

Safeguarding Children Policy (PDF)


Whiteheath Summer Camp in Ruislip August 2021

“This was my son’s first time attending and he absolutely loved it. We will be booking for October half term too! All the staff were lovely and welcoming but a shout out to Coach Jack who always made it feel like Leo had been there for the whole Summer – thank you!”